1. Your contract with us
When you sign the rental agreement form you accept the conditions set out below. Please read this carefully. Highland Classic Cars reserves the right to refuse to hire any of the vehicles at its own discretion.
2. Rental period
The Hirer will have the vehicle for the rental period shown in the agreement. The minimum hire period is 24 hours. We may agree to extend this rental period but the rental period may never be more than 28 days. We can charge you for every day or part day you have the vehicle after you should have returned it to us. Until we get the vehicle back we will charge you the standard daily rate.
3. Identification
A copy of each insured drivers driving licence (photo card and paper counterpart) will be taken immediately before the hire. Secondary proof of address for the main driver/person making the booking will be required; this must be a utilities bill or an official letter.
4. Insurance Cover
Our cars are supplied with fully comprehensive insurance.
Insurance Excess: The Hirer must cover an excess charge on any claim. We do not offer a ‘Collision or Loss Damage Waiver’ (CDW) option to reduce this excess. A deposit will be secured on a credit or debit card immediately before hire to cover this excess; the excess for the Stag and MGB is £500, the excess for the Mustang is £750.
The Insured Vehicle shall not be let out on hire to or be driven by:
a) Hirers under 25 or over 75 years of age unless otherwise agreed by the Insurer.
b) Hirers aged 25 or over unless a full driving licence valid in the United Kingdom has been held for 24 months.
c) Persons who have been convicted of an offence in connection with the driving of a motor vehicle or motorcycle and/or have had their driving licence endorsed or suspended or penalty points imposed. Parking and not more than two speeding offences in the past 3 years may be ignored. “Spent” convictions, covered by the Rehabilitation of Offenders Act 1974 may be disregarded.
d) Persons who have any mental or physical defect or infirmity or suffers from fits, diabetes or any heart complaint.
e) Persons who have had their insurance declined and/or renewal refused and/or special insurance terms imposed as a result of claims experience and/or have had their insurance or cover cancelled by any Motor Insurer.
f) Persons engaged wholly or partly in professional entertainment or professional sports persons.
g) Jockeys and persons connected with racing of any sort.
h) Undergraduates and/or students under 25 years of age.
i) Persons who, whilst driving, have been involved in more than one accident during the past 3 years.
j) Foreign Service Personnel other than persons born in the United Kingdom.
5. Bookings:
To confirm a booking, full payment must be made by credit card, debit card or Paypal. We do not accept American Express. Bookings will be confirmed on clearance of the payment.
Choice of Car or Adverse Weather: In the event of unavailability of a chosen car due to mechanical or other problems beyond our control, or adverse weather conditions (generally ice, snow or serious flooding) we will offer either an alternative car or an alternative date.
Cancellation Charges: 14 or more days prior to hire date: full refund of hire tariff minus £25 administrative fee. Less than 14 days prior to hire date: no refund on car hire.
Gift Vouchers: Vouchers are valid for a period of twelve months from the date on the voucher. A voucher may be transferred to an alternative driver or vehicle, but no refund may be claimed on unused vouchers.
6. Your responsibilities
1. You must look after the vehicle and the keys to the vehicle. You must always lock the vehicle when you are not using it.
2. You must always protect the vehicle against bad weather which can cause damage.
3. You must make sure that you use the correct fuel, as you are responsible for any resultant damage.
4. You are responsible for any uninsurable damage to the vehicle caused during the hire period, e.g. by hitting low level objects, such as bridges or branches, or by driving fast over speed ramps, cattle grids or rough roads.
5. You must not take any animals in the vehicle.
6. It is illegal to smoke in our cars, even with the hood down.
7. You must not sell, rent or dispose of the vehicle or any of its parts. You must not give anyone any legal rights over the vehicle.
8. You must not let anyone work on the vehicle without our permission. If we do give you permission, we will only give you a refund it you have a receipt for the work.
9. You must let us know as soon as you become aware of a fault in the vehicle.
Returning the vehicle: You must return the vehicle to the agreed place before the end of the hire period. When you return the car check that you have removed all personal belongings. Before you leave we must see the vehicle to check that it is in good condition. If we have agreed that you may return the vehicle when we are not available, you will remain responsible for the vehicle and its condition until it is inspected by a member of staff or the agreed third party.
You will have to pay for repairs if:
• the vehicle needs more than our standard valeting (cleaning);
• you have damaged the vehicle.
All keys, security locks, maps, brochures, spare parts, tools or other materials and equipment supplied with the car remain the property of Highland Classic Cars and should be returned with the car at the end of the hire period. Failure to do so will result in a charge for replacement materials.
Fuel: The vehicles are hired out with a full tank of petrol. The Hirer shall return the vehicle with a full tank. Failure to do so will result in a charge for the fuel, plus an administration charge of 10% with a minimum charge of £2. The Hirer is responsible for using the correct type of fuel required for the vehicle.
7. Our responsibilities
We have maintained the vehicle to at least the manufacturer’s recommended standard. We assure you that the vehicle is roadworthy and suitable for renting at the start of the rental period.
If you are not renting the vehicle for business purposes, we are responsible for loss caused by:
· the vehicle not matching our description of it;
· the vehicle not being fit to drive;
· us not having the legal right to rent out the vehicle;
We are responsible if someone is injured or dies as a result of our negligence.
We are also responsible for losses you suffer as a result of us breaking this agreement if the losses are a foreseeable consequence of us breaking the agreement. Losses are foreseeable where they could be contemplated by you and us at the time the vehicle is rented. We are not responsible for indirect losses which happen as a side effect of the main loss or damage and which are not foreseeable by you and us (such as loss of profits or loss of opportunity). In any event our liability is limited to a maximum of the hire charge paid to us.
8. Property
We are only responsible for loss or damage to property left in the vehicle if the loss or damage results from our negligence. Customers park their vehicles at our premises at their own risk.
9. Conditions for using the vehicle
The vehicle shall be driven only by the Hirer or other permitted driver who has completed and signed a Hirer’s Proposal Form immediately prior to any hiring.
The Hirer must not:
• use the vehicle for hire or reward;
• use the vehicle for any illegal purpose;
• use the vehicle for racing, pace making, testing the vehicle’s reliability and speed or teaching someone to drive;
• use the vehicle while under the influence of alcohol or drugs;
• drive the vehicle outside England, mainland Scotland and Wales;
• overload the vehicle or carry more passengers than it is designed for;• use the vehicle for rallies or on a racetrack without our written permission;
· use the vehicle for the carriage of goods of an explosive, dangerous or hazardous nature.
10. Charges
We work out our charges using our current price list.
You will pay the following:
1. The rental and any other charges we work out according to this agreement.
2. Any charge for loss or damage, or extra cleaning, resulting from you not keeping to the Conditions set out in section 6.
3. A refuelling service charge if you have used, and not replaced, more fuel than we supplied at the start of the hire.
4. Any Recovery Service call-out charge when the breakdown service is used unnecessarily.
5. Recovery charges in excess of 150 miles.
6. All fines and court costs for parking, congestion charges, traffic or other offences (including any costs which arise if the vehicle is clamped). You must pay the appropriate authority any fines and costs if and when the authority demands this payment.
7. lf you do not pay any of these charges, you will be responsible to pay our reasonable administration costs, and any debt collection charges, which arise.
8. Any charges arising from Customs and Excise seizing the vehicle, together with a loss-of-income charge while we can’t rent the vehicle, if and when we demand this payment.
9. Any published rates for delivering and collecting the vehicle.
10. Interest which we will add every day to any amount you do not pay us on time.
11. All taxes on any of the charges listed above, as appropriate.
You are responsible for all charges, even if you have asked someone else to be responsible for them.
11. What to do if you have an accident
If you have an accident you must not admit responsibility.
You should get the names and addresses of everyone involved, including witnesses.
You should also:
• make the vehicle secure
• call us straight away
• tell the police if anyone is injured or there is a disagreement over who is responsible;
· and you must fill in our accident report form and return it to us immediately. Photos are useful evidence.
12. Information
You agree that we may use any information you have given us for our own internal and marketing purposes. We will not give or sell this information to any third party company. If you break the agreement we can give this information to credit reference agencies, the Driver and Vehicle Licensing Authority (DVLA), debt collectors and any other relevant organisation.
13. Ending the agreement
If you are a consumer we will end this agreement straight away if we find out that your belongings have been taken away from you to pay off your debts, or a receiving order has been made against you. We will also end this agreement it you do not meet any of the conditions of this agreement.
If you are a company, we will end this agreement straight away if:
• you go into liquidation;
• you call a meeting of creditors;
• we find out that your goods have been taken away from to pay off any debts;
• you do not meet any of the conditions of this agreement.
If we end the agreement it will not affect our right to receive any money we are owed under the conditions of this agreement, or any extra costs incurred if you do not meet any of the conditions of this agreement. We can repossess the vehicle and charge you if we do this.
14. Governing law
This agreement is governed by the laws of Scotland. Any dispute will be settled in the Scottish courts.
We look forward to adding more classics to our fleet and are interested in your favourite ...
08 February 2012